Content

All official employment records and documents pertaining to employment are placed in each employee's document file maintained by the Operations Department.

The standard records required and responsibility for the initiation of the record and/or forwarding of the record to the Operations Department are as follows:

1. Hiring Department

   Required records and responsibility for initiating and forwarding to the Operations Department by All Supervisors Completing Hiring
   Application Forms	Recommendation for Promotion
   Employee Credential Summary	Recommendation for Pay Rate Adjustment
   Letters of Acceptance	Probationary Report Forms
   Pre-Testing Forms	Written Disciplinary Action
   Suspension and Layoff Notices	Letters of Resgination
   Leave of Absence Forms	Written Reprimands

2. Individual Employee

   Required records and responsibility for initiating and forwarding to the Operations Department by Individual Employee
   Employee Personal Data forms (as appropriate to report/change personal information)
   Training certificates, as appropriate
   Written commendations, as appropriate
   Diplomas, as appropriate

3. Human Resources

   Required records and responsibility for initiating and forwarding to document file by The Operations Department
   Employment and Transfer applications and related documents
   Retirement and tax-deferred savings enrollment forms and related documents
   Insurance enrollment and change forms	Long-Term / Short Term / Life / Disability Claims
   Employee Handbook Receipts	Orientation Notice and Checklist
   Benefits Statements	Dependent Eligibility Forms
   Leave of Absence forms and documents	Written Reprimands
   Wage assignments, garnishments, and tax levies	List / Sign off on company issued items.