Expense reports must be submitted no later than 8 AM each Monday. Reimbursement for expenses, mileage, and Per Diem will be direct deposited every Friday. Reimbursements will not pre-date employee expenses. Any employee submitting an expense report must have available any applicable receipts in order for Northeast Data to reimburse for the expenses. Any receipt not handed into the office with the expense report, will not be reimbursed.
P.O.V. mileage will be paid at a rate of $.575 per mile if you use your vehicle to haul tools, equipment, and/or employees to any job site at any distance. Your manager must approve P.O.V. mileage prior to travel; otherwise you will not be compensated. Mileage reimbursements may be requested using the Mileage Reimbursement Form
In some rare instances, it may be necessary for an employee to utilize personal out-of-pocket money for company expenses such as tolls, parking, etc. These expenses will be reimbursed by Northeast Data if and only if the following criterion is met:
(a) A formal receipt must accompany all out-of-pocket expenses.
(b) All receipts turned in must have a date and Northeast Data job number written on them.
(c) All out-of-pocket expenses must be submitted on the Expense Reimbursement form Click Here
It may be necessary for an employee to purchase equipment / materials. A Northeast Data purchase order (PO) must be issued for all purchases. No equipment or materials are to be purchased by any employee without a written purchase order prior to purchase.
All purchases made with a purchase order must have a receipt. This receipt must be turned into the office with the corresponding job number written on it. If the employee who purchases the material doesn’t hand in a receipt to the office the amount of the purchase will be deducted from the employees paycheck until the receipt is handed into the office.
Purchases made without prior authorization will be grounds for immediate termination. No warnings will be given, verbal or written.
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