Retention of Personnel Records

Personnel records will be retained for a period of seven years following the termination of employment. After this period, records will be securely destroyed in accordance with Northeast Data’s data retention policy.

State-Specific Retention Periods:

• California: Personnel records must be maintained for at least four years after the records were created or the date of the employment action taken.
• Georgia: Employment records must be retained for at least three years after the date of hire or one year after separation, whichever is longer.
• Illinois: Personnel records must be retained for at least three years after termination.
• Louisiana: Personnel records must be retained for at least five years after the end of the calendar year in which the employee separates from the agency.
• Maine: Employee personnel records must be retained for ten years after separation from state service.
• Missouri: Employment records must be kept for a period of no less than three years.
• New Jersey: Personnel records must be retained for at least six years after the end of employment.
• New York: Employment and payroll records must be retained for at least six years.
• Ohio: Employment and payroll records must be retained for at least five years after the calendar year in which the remuneration was paid.
• Pennsylvania: Employment and payroll records must be retained for at least four years after contributions relating to the records have been paid.
• Texas: Employment and payroll records must be retained for at least four years.
• Utah: Employers are generally required to keep employee records for a minimum of three years after the end of employment.

Note: Northeast Data, Inc. reserves the right to modify this policy at any time.