Installation Project Initiation Policy

When planning Installation Project Initiation, the below process must be followed. The process outlined below allows Northeast Data, Inc. and the customer to align day to day work and safety expectations.

Reporting Work Schedule:

Installation Manager must report the following to the Customer Site host (customer representative / contact overseeing project):

Expected work schedule and hours
Specific location within / around the customer facility where work will be completed
Specific number and type of workers (Northeast Data, Inc. Employee, Temporary Worker,Subcontractor, etc.) who will be at the project work location

Safety Orientation

If applicable, Northeast Data employees will obtain customer site specific safety orientation prior to arrival day one onsite and renew on an annual basis. It is required that any pre-orientated employee be accompanied at all times by an experienced employee with a current, valid safety orientation certification. Each employee will complete a knowledge check test prior to receiving their safety orientation certification and dated hard hat sticker, passing score is 80%. The sticker is to be placed on their hard hat and the certification card retained to verify the date that they have received site safety orientation. Safety orientations will be valid for 12 months from the date of the original safety orientation. 3 months of inactivity (entry) on site will require re-orientation.

Daily Safety Measures:

Daily, the following safety measures will be conducted:

Tool Talk Meeting will be completed by Manager or Foreman prior to the start of work
A Daily Safety Task Assessment MUST be completed for each individual project and crewworking that day (F1)

Equipment Safety Measures:

Prior to initiating work at any time, the following safety inspections will be completed:

Tools

Only Northeast Data, Inc. pre-approved tools will be used by any and all workers for Northeast Data, Inc. at any time.

All tools will be inspected thoroughly for defects and damage to ensure they meet manufacturer recommended safety standards. Tools will not be modified to disable, remove or defeat safety devices or guards for any reason. Any chisel or impact tools with mushroomed heads will not be used. Northeast Data, Inc. workers utilizing tools are to ensure they completely understand and follow the manufacturer’s directions for safe use.

Damaged tools must be tagged “DEFECTIVE Do Not Use”, removed from service immediately, and reported to designated safety personnel.

Lift Equipment

Only trained, qualified, licensed, and authorized personnel will operate Northeast Data owned or rented lift equipment.

All personnel authorized to operate Northeast Data owned or rented lift equipment, including temporary workers hired through a staffing agency and subcontractors, must be aerial and scissor lift certified through an authorized operator proficiency certification training course to operate an aerial lift for Northeast Data, Inc. Lift certifications obtained through an online training course will not be accepted.

In the compartment of the lift, a safety checklist can be located. This safety checklist will show what areas are required by Northeast Data to be checked prior to utilizing the lift.

A thorough inspection of the lift to verify the lift is in safe, operable condition will include, but is not limited to, inspecting for:

Overall damage
Cracks
Hydraulic leaks
Damaged controls
Loose wires / connections
Tire damage

Any damage to or caused by lifts will be reported immediately to designated safety personnel.

Operators of safety lifts must verify that a 5lb dry chemical fire extinguisher is securely mounted to the lift. If there is damage to the extinguisher or if the extinguisher has a broken seal, the extinguisher will be discarded and replaced prior to the lift being utilized.

Additional customer site specific lift requirements such as signage, lights, horn, etc. will be thoroughly inspected to ensure all is complete, intact, and working properly as applicable.

Personal Protective Equipment

Personal Protection Equipment (PPE) is provided to all Northeast Data, Inc. workers at no cost to them. Training in the use of the appropriate PPE for specific tasks or procedures is provided by a Northeast Data, Inc. Manager or Foreman.

General Equipment safety inspection must be completed by each crew member prior to start of work.

Hard Hat

Daily, workers will inspect hard hat for signs of fatigue or damage prior to each use. Check suspension regularly for damage, defects, and deterioration. Replace hat and suspension as specified by the manufacturers "Useful Service Life Guidelines".

Any Hard Had failing to meet inspection standards will be immediately removed from service and replaced.

Knee, Toe, and Foot Protection

Workers will verify their required steel toe safety shoes meet ANSI and ASTM Z41 PT99 I/75 and C/75 standards. All steel toe shoes will be a hard sole, well fitting, leather work boot or work shoes in good repair. Shoe tops worn to the point of exposure of the steel or composite toe will be replaced.

Knee pads will be regularly inspected for damage, defects, and deterioration, and all other guidelines specified by the manufacturers Safe Use Guidelines.

Any knee, toe, and foot protection failing to meet inspection standards will be immediately removed from service and replaced.

Eye Protection

Workers will verify Safety Glasses and side shields, if appropriate by customer site standards, are OSHA approved and meet current ANSI specifications. If Goggles / Spoggles are required, worker will verify appropriate fit per manufacturer Safe Use Guidelines.

All eye protection will be regularly inspected for scratches, clouding, overall damage, appropriate fit, and all other guidelines specified by the manufacturers Safe Use Guidelines. Any eye protection failing inspection will be replaced prior to work.

Gloves

Worker will ensure that the appropriate glove type is selected for the work being completed. All glove types will be regularly inspected for damage, defects, deterioration, and all other guidelines specified by the manufacturers Safe Use Guidelines.

Any gloves failing to meet inspection standards will be immediately removed from service and replaced.

Glove Type	Use
Leather Kevlar Reinforced work gloves General use MUST BE minimum Level 6 Cut Resistant, Puncture 5 Type work gloves for routine tasks	Portable Grinders used for Grinding or Cutting Hot work such as light torch cutting, heating, etc. Handling materials, power and hand tools General manual and other tasks as described in this policy
Welding Gloves	Electrode welding, MIG welding, heavy torch cutting
TIG Welding Gloves	TIG welding, Flame torch welding, and sharpening tungsten
Neoprene or latex gloves	Acids, caustics, ketones, alcohols, solvents, soaps, detergents, and misc. chemicals.
Kevlar cotton blended gloves (Cut Resistant Level 6, Puncture 5)	Cutting with a knife or box cutter
High Voltage Gloves (Test at 6 month intervals)	High Voltage Electricity
Latex exam gloves	Providing first aid and blood spill clean-up Product Protection Cleaning As a second barrier under impervious gloves.
Nitrile "Ultra Tech" gloves	Terminating & other intricate work.

High Visibility Clothing / Garments (High-Vis)

Workers will regularly inspect High-Vis Clothing / Garments for damage, defects, deterioration, and all other guidelines specified by the manufacturers Safe Use Guidelines.

Any High-Vis Clothing / Garments failing to meet inspection standards will be immediately removed from service and replaced.

Ear Protection

Workers will verify hearing protection complies with OSHA CFR 1910.95 and any customer site specific requirements. Hearing protection will be regularly inspected for damage, defects, deterioration, and all other guidelines specified by the manufacturers Safe Use Guidelines.

Any ear protection failing to meet inspection standards will be immediately removed from service and replaced.

Fall Protection

Workers will verify all fall protection components are OSHA approved and meet current customer site specific and ANSI regulations. All fall protection components will be free of any modifications and all manufacturing labeling will be intact. Fall protection will be regularly inspected for damage, defects, deterioration, and all other guidelines specified by the manufacturers Safe Use Guidelines.

Any and all fall protection components failing to meet inspection standards will be immediately removed from service and replaced.

Additional Daily Safety Inspections

Workers will inspect any additional tools, equipment, ladders, etc. (Project Specific Equipment) not listed in this policy that may be required by individual project specifications. All additional Project Specific Equipment will meet all applicable Customer site specific, OSHA, and ANSI specifications. Project Specific Equipment will be regularly inspected for damage, defects, deterioration, and all other guidelines specified by the manufacturers Safe Use Guidelines.

All Project Specific Equipment failing to meet inspection standards will be immediately removed from service and replaced.

F1

Daily Safety Task Assessment

Work safely – it’s a team effort; it’s the most important thing we do. If you can’t do it safely, don’t do it!

Instructions

Complete STA before starting any task.

Identify potential critical states & degree.
Section 1 – Identify and list task steps.
Section 2 – Identify and list potential hazards associated with each task step in section 1, and the control method(s) chosen.
Section 3 – Identify additional safety requirements.
Complete Section 4 – Notes and special concerns
Section 5 – Acknowledgement signature area (Have your supervisor review and sign the STA)
Post STA in your work area.
Complete your task.
Complete Section 6 – Completion acknowledgment restoration of area.
Return completed form to designated company Safety Representative.

This form must be used by ALL Northeast Data employees and Sub-contractors working on a Northeast Data PO.

Note: GFCI Protection MUST be used at the source of ALL 120V CORDS. Verify proper operation by using the TEST button at GFCI.

Identify Critical States

Team members involved in the tasks analyzed with this STA must review the Safe-Start States to determine what states they may share or encounter and to what degree. Discuss what needs to take place to reduce or eliminate that state or states.

What State?	What Degree?
	Low				High
Rushing	1	2	3	4	5
Frustration	1	2	3	4	5
Fatigue	1	2	3	4	5
Complacency	1	2	3	4	5

Re-Check these Critical States after lunch so that you understand where you are; the higher the number, the more we have to keep our eyes and mind on task.

What State?	What Degree?
	Low				High
Rushing	1	2	3	4	5
Frustration	1	2	3	4	5
Fatigue	1	2	3	4	5
Complacency	1	2	3	4	5

☐ Change in States reviewed with crew by: _________________________________________________________________________

☐ Change in conditions reviewed with crew by: _________________________________________________________________________

Job Information

Job Description: ___________________________________________________________

Location: _________________________________________________________________

Company: ________________________________________________________________

Supervisor: Print Clearly and Sign Section 5: __________________________________________________________________________

Date / Time: ______________________________________________________________

Number of teammates: _____________________________________________________

Section 1

Describe major task steps.

1. ______________________________________________________________
2. ______________________________________________________________
3. ______________________________________________________________
4. ______________________________________________________________
5. ______________________________________________________________
6. ______________________________________________________________
7. ______________________________________________________________
8. ______________________________________________________________

Note: A written Job Procedure may be used to supplement this section. Additional sheet will be required.

Was a project safety plan completed for this job? ☐ Yes ☐ No

☐ Installation Manager: ___________________________________________________

☐ Installation Foreman: ___________________________________________________

☐ Other: _______________________________________________________________

Section 2

Potential Hazard and control checklist.

Identify potential hazards and the control method you will be using to protect yourself and others from the hazard.

Control method order preference:

E – Eliminate the hazard
G – Guard or barricade the hazard
A – Administrative / OPL, Safe Practice
P – Use PPE to protect yourself (list specific type)

Exertion:	Control Method:
☐ Lifting heavy tools, materials, or equipment
☐ Pushing
☐ Pulling
☐ Reaching
☐ Repetitive Motion
☐ Twisting Tool
☐ Jumping
☐ Static (Fixed) Position

Struck by:	Control Method:
☐ Fellow Worker
☐ Falling or Flying Objects
☐ Tool or Machinery In-Use
☐ Vehicles or Equipment
☐ Objects Being Lifted or Handled

Exposure:	Control Method:
☐ Dust
☐ Fumes
☐ Extreme Temperatures
☐ Radiation
☐ Noise
☐ Plants / Insects
☐ Chemicals

Caught In or Between:	Control Method:
☐ Pinch Points / Aerial Lift Rail
☐ Mechanical Equipment
☐ Objects being handled, moved, or hoisted
☐ Collapsing Material

Section 2 Cont'd'

Slip / Trip / Fall:	Control Method:
☐ From Different Level
☐ From Ladder or Scaffold
☐ Liquids or Grease on Floor
☐ Floor Openings
☐ Stairs
☐ Cords / Hoses
☐ Loose Part

Working Conditions:	Control Method:
☐ Tight Working Quarters
☐ Awkward Body Positions
☐ Overhead Work
☐ Long Reach

Contact With:	Control Method:
☐ Sharp Objects or Edges
☐ Wires, nails, or other puncture hazard
☐ Hot or cold pipes, objects, liquids, or welded metals
☐ Flare or Flame
☐ Acid or Caustic
☐ Electric Current

4" & Other Size Portable Grinders

Disk Guards must be in place at all times.
Auxiliary Handles must always be used.
Cutting Disks must be examined carefully for any signs of damage / defects.
Work piece must always be firmly secured.
Screens / shields must always be in use.
No Tungsten sharpening with this tools.

Section 3

Additional Safety Requirements

Employee Certifications Required:

☐ Aerial Lift
☐ NCCO / PA Licensed Crane Operator
☐ Forklift Operator
☐ Live Electrical (NFPA 70E)
☐ Mobile Equipment Operator
☐ Power-Actuated Tool User
☐ Competent Person (excavations, confined spaces, scaffolds, hazardous materials)
☐ Trained Rigging / Signal Person

Procedures / Permits Required:

☐ Hot Work Permit
☐ ✓ Trained Fire Watch Person Required

Name: Please Print Below:
X __________________________________

☐ Lockout / Tag-out / Tryout (List)
☐ Lockout Verification Current Shift
☐ Rep. placing the first lock on
☐ Line Breaking / Hot Tapping
☐ Excavation Permits Required
☐ Signs / Barricades Per Standards
☐ Confined Space
☐ Critical Crane Lift
☐ Scaffolds being used
☐ Energized Work Permit (Live Electrical)
☐ Hi-Visibility Clothing Required
☐ Roof Work Permit Necessary
☐ Work Activity notice prepared – posted

Section 4

Notes and Comments

Special Concern Areas: Work that will be performed in the area of the following systems requires special awareness training and contact with the system owners.

☐ Chlorine storage and delivery systems
☐ High pressure natural gas system
☐ Ammonia storage and distribution
☐ Hydrogen storage, distribution, and dispensing system
☐ High Pressure Steam System

Exterior Doors

Will exterior doors need to be left open for extended periods?

Have steps been taken to prevent Rodent / Insect entry?

☐ Yes ☐ No By Who: ____________________

Working at Height (WAH)

☐ Equipment inspected, correct for assigned task?
☐ Employees understand proper usage?
☐ Engineered system being used?
☐ Two Point Lanyard tie off required?

All Person (s) Donning Fall Arrest Equipment
Effective 07/01/2015 Only SRL / PRL Lanyard Allowed
Required when any person is exposed to a fall!
Worker Fall Protection Rescue Plan
Yes	No	Check List
☐	☐	Lone Worker Scenario? / Foreman Aware? / Approved?
☐	☐	Harness Equipped with Suspension Trauma Device?
☐	☐	Is there an Aerial Lift Available in the immediate area?
☐	☐	Is there a Qualified Operator available?
☐	☐	Other Lift Equipment that could be used for retrieval?
☐	☐	Cell Phone for possible emergency call 911 / 570-996-6666
☐	☐	Closest Fire Pull Station identified to summon help?
☐	☐	Any Trained Rescue personnel in the contractor working crew?
☐	☐	Site Rescue Team contacted in advance of the activity?
If a Fall Occurs
Have someone call 911 / 570-996-6666 or Pull Fire Alarm immediately
Begin planned method of rescue
Once rescue has been completed DO NOT allow the victim to lie down!

Section 5

Acknowledgement by Team

Employee Please Print Clearly & Sign

_________________________________________________________________________

New / Short Service Employees:	Experienced Partners:

Reviewed By: SIGNED

Foreperson: _____________________________________________________________

Supervisor: _____________________________________________________________

Section 6

Task Completion Critique

Was anyone injured or did an unplanned incident occur today? If yes, explain.
☐ Yes ☐ No Reported to: ________________________________________________
LO/TO Locks removed? ☐ Yes ☐ No ☐ N/A
Should signs / barricades be left in the area? ☐ Yes ☐ No ☐ Work Incomplete
Was area left clean and orderly? ☐ Yes ☐ No

Return this completed form to the proper management / Safety Department with hours of task completion.

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