Human Resources Security Solicy (Onboarding / Offboarding)

Table of Contents

Introduction

Northeast Data is committed to supporting new employees in their successful transition to our team. Successfully transitioning new employees require an onboarding program that engages each new employee beginning with the acceptance of the job offer and continued through their term of employment.

The Human Resources department supports onboarding efforts through a variety of means, including through this policy and associated training and tools. This policy and associated training and tools are intended to provide new employees with a comprehensive onboarding experience that reinforces their choice to work with Northeast Data and support them in performing the functions of their job at a high level.

Required training will provide best practices and ensure programs meet the required elements outlined in this policy.

Who this Policy Applies To:

This policy applies to full or part-time Northeast Data employees.

New Employee Onboarding

After a successful interview process has been completed by the Northeast Data Manager, the following must be completed:

A ten-year background check and 10-panel drug test must be completed.

Please refer to the SOP for Out of State employee Background check / Drug Test Policy.

Only after a clear background check and drug test, the applicant can then be offered employment with Northeast Data.

Additionally, upon completion of the above, the Human Resources department will send out the employee new hire processes to the applicant.

Required Trainings

After all customer required paperwork is completed, the employee will have to take and pass the required trainings.

• Diversity & Sensitivity in the Workplace training (employee has 30-days from first day of employment to complete this training)
• Nationwide Sexual Harassment Awareness for Employees (employee has 30-days from first day of employment to complete this training)
• Anti-Slavery Training (employee has 30-days from first day of employment to complete this training)
• Roots Training
• Installation Department Specific Safety Training
• OSHA 10 and / or 30
• Northeast Data Safety Training Orientation will be completed by a Northeast Data Manager or Foreman and completion documented prior to start of work. This training will include but is not limited to, Personal Protection Equipment use and care, Tool Safety, Equipment Safety, Ladder Safety, etc.
• Aerial and Scissor lift certification through an authorized operator proficiency certification training course

Email Accounts To Be Issued / Badging / Keys

After the Root training is completed, account email address and badging along with office keys can be issued to the newly employed personnel. Any additional customer access can be granted

Offboarding an Employee

Offboarding an employee requires Northeast Data to ensure that all customer assets and documentation are returned to the customer and closed out in the asset management system. To complete this, the Manager needs to reach the Northeast Data Site Lead. They must be told what needs to be returned. The site lead will collect the customer assets and update them in the asset management system. The assets need to be returned to stock.

Offboarding Email Accounts / Badging / and Keys

The site lead will also collect all badges and keys that were issued to the employee. A notice will go to the customer to have all customer accounts shut down.

Exit Form

Prior to the employees last day of work, the employee will need to complete an employee exit form. This form is sent to the Managers of the applicable department for review and to see where improvements can be made for future employees. The form will then remain in the employees file for retention.