Access to Files

1. Managers and the Operations Department Staff have access to employee Northeast Data document files. The official personnel file will be separated from the Northeast Data document file when the former is to be reviewed by an individual who does not have access to the entire file.
2. Supervisors from within Northeast Data may:
   1. Review and obtain copies of documents from only the official personnel file of employees they supervise.
   2. Review documents from only the official personnel file of employees they are considering for transfer or promotion into their units.
   Supervisors do not have access to complete Northeast Data document files other than their own.
3. All current and former Northeast Data employees have access to their own Northeast Data document file in the Operations Department.
   1. An employee, upon written or oral request, has the right to examine his/her official document file during normal business hours in the presence of a manager or representative of the Operations Department.
   2. An employee shall have the right to obtain copies of all materials in his/her document file at his/her expense. The fee shall be limited to the cost of reproduction and mailing of the materials requested.